Online Electronic Signature made easy!
Document signing and approval is a crucial part of any business. Many different types of documents benefit when standards based digital signatures are applied, e.g. non-disclosure agreements, sales contracts, order forms, project documents, policy documents or any other document which needs to have a person’s signature and approval indelibly recorded in a trustworthy and interoperable way. In today’s economic climate the old inefficient paper-based approach of manually sending, printing, ink-signing, scanning and storing documents images has become a major cost and efficiency burden.
Organisations are now also facing a variety of pressures to provide enhanced security of data, better accountability, traceability and audit to ensure compliance with local legislation, regional directives and market expectations.
Ascertia Docs is a sophisticated yet easy to use .NET web-application that follows industry standards to deliver a flexible document workflow and document signing solution suitable for virtually any business use. It can be delivered as a managed service OR as an in-house SaaS solution. Ascertia Docs uses the industry standard based security techniques to protect documents for the long-term and provide assured signer authentication and data integrity. Each Ascertia Docs user is automatically provided with an individual signing key and certificate as they register, however they can also use an existing key and certificate from almost any CA.
Ascertia Docs security services are powered by Ascertia’s ADSS Server and ADSS Go>Sign Applet software.
How Online Electronic Signature Service Works?
Ascertia Docs works in three simple steps:
Firstly the document owner uploads the document, which can be in PDF or various office document formats. The document can be converted into PDF/A for long-term accessibility.
The document owner identifies who needs to sign the document by dragging and dropping “sign here” blank fields within the document. The order of each signer is defined, as well as the permitted access rights (e.g. ability to download the document locally, printing etc.). Once prepared, the document owner shares the document. Ascertia Docs automatically notifies the first signer via email that the document is ready for their sign-off.
Each collaborator (i.e. signer), reviews the document within a secure viewer and signs within the blank field reserved for them. Ascertia Docs then notifies the next signer and so on. The original document owner is notified when the workflow process has completed.
Ascertia Docs has been designed to be compliant with a range of electronic signature legislation and regulatory frameworks, including EU law (EU Directive for Electronic Signatures), US Electronic Signatures in Global and National Commerce Act (E-Sign), The Health Insurance Portability and Accountability Act (HIPAA), 21 CFR Part 11(a regulation governing the use of electronic signatures within the pharmaceutical industry) and others. A legal statement can be shown to the user before electronically signing using Go>Sign Applet to ensure the user understands the implications of their electronic signature.
You can use Ascertia Docs within your internal cloud or as part of your managed service offering to multiple end-users and enterprises. Ascertia Docs is available as a hosted service (Software as a Service, SaaS) or alternatively you can host it yourself by licensing the software from us.
Need even more details, if so check out our detailed features page by clicking Electronic Signatures Features or watch our Electronic Signature online demos. Alternatively request a free trial account on SigningHub here and start creating online Electronic Signatures today!