Solution Description

There is an undeniable need to bind and protect the corporate brand to business documents. However organisations find it hard sometimes to retrofit advanced security systems. This solution ensures that emails can be scanned, filtered and processed:

• Having a digital signature applied to the attached PDF, XML or File
• Having a digital signature verified on the attached PDF, XML or File
• Having the email itself signed or verified and trusted
• Having the email archived

Signing emails and/or attachments

ADSS Secure Email Server provides simple and effective signing of emails and/or attachments. It is a server-side solution so there is no need to deploy software or encryption keys to end-users. In addition there is no need to re-configure existing mail clients or educate end-users about how to manage and use local security features. Secure Email Server is an MTA server that quite literally drops-in to your existing mail infrastructure to seamlessly and automatically sign emails and attachment by utilising ADSS Enterprise Server

Verifying signed emails and/or attachments

ADSS Secure Email Server enables organisations to simply and effectively verify signed emails and/or their attachments as they come into an organisation. It is a drop-in server-based product that removes the need to deploy security software to end-users. It also removes the need to re-configure existing mail clients or educate end-users about how to manage and use local security features.

This last point must not be under-estimated as it is hard for end-users to determine whether a signed email or document should be trusted. This trust decision depends on the configuration of their local applications and requires the user to make sense of complex technical messages.

Secure Email Server is a full MTA server that quite literally drops-in to your existing mail infrastructure to seamlessly and automatically verify incoming signed emails and attachments. Signature verification is carried out by making calls to ADSS Server. Policy rules are set up to govern how to route emails that fail to verify or fail to be trusted. Trusted emails are sent on to the intended recipient.

Archiving emails and/or attachments

ADSS Secure Email Server enables organisations to archive emails and/or their attachments using either basic archiving to an administrator mailbox or an advanced digitally signed ADSS Archive Server.

Secure Email Server is a full MTA server that quite literally drops-in to your existing mail infrastructure to automatically archive incoming and/or outgoing emails and attachments.

Filtering profiles can be set up based on keywords or types of attachments so that only specific emails are archived. Archive processing can be tailored to suit the business needs

• Archiving of emails by sending a copy to an archive authority mailbox
• Archiving of emails within a local database with the ability to search these using common email fields using a web-based management interface
• Time stamping and notary signing of archived emails to prove their authenticity and time of receipt or delivery into the trusted archive
• Using a secure long-term archive that follows the IETF LTAN specifications. These provide strong digital signature protection and document retention policies plus the automatic refreshing of timestamp evidence over many years.