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Document Signing - Business Needs

Businesses can save a substantial amount of money by moving from expensive paper-based processes to electronic documents, files and data. However this process is often reverted back to paper at point of document sign-off or approval, making the migration to digital only partially beneficial! Another poor alternative is to use digital approval process but with no real security. Organisations need to prevent unauthorised change to key business documents to go unnoticed. They also need to bind originator and approver identities into the document to provide traceability, accountability and a clear sign-off audit trail. Systems and people reading the data need to know that it is original and unchanged.

Reputations are at risk when identities cannot be adequately confirmed, fraud and public embarrassment are the result when original documents are found to have been changed. Within internal processes people need to have their signature on key documents so that they can be held accountable for their actions. No signature means no security and therefore no trust! This is as a true in the digital world as in the physical world.

Our digital signature solutions provide these trust services to business documents and workflows. They can be used via web-interfaces or by application APIs or automated systems. Ascertia enables trust within PDF documents, XML data and other files formats, web forms, automated transactions and emails.

Digital Signatures Solutions Simplified

Ascertia’s ADSS Server product range is based on the industry-accepted concept of delegating complex security, PKI and digital signature functionality to trusted server applications. This simplifies business applications to focus on business-related functionality only, makes integration easier and improves security through centralised management, control and auditing features, not to mention much reduced costs as a result of this simplified architecture.

Ascertia's ADSS Server is based on industry accepted protocols for communicating with an e-Trust server, including OASIS Digital Signature Specifications (DSS) for server-side digital signing and verification, W3C XML Key Management Specifications (XKMS) and Server-Side Certificate Validation Protocol (SCVP) for certificate validation, IETF Online Certificate Status Protocol (OCSP) for real-time revocation status checking, IETF TSP for communicating with a Time Stamping Authority and IETF Long-Term Archive & Notary Service (LTANS) for secure e-notarisation and data archiving.

7 Real World Benefits

  • A verifiable User Identity – unequivocal proof of a user’s national, legal or business status
  • A verifiable Business Identity – unequivocal proof of the legal status of a business
  • They bind verified User or Business Identities into documents or data in a way that cannot be forged
  • They provide certainty that the document or data is signed-off and/or approved
  • They provide non-repudiable legal weight evidence
  • They define who signed in what order and the date and time of this action
  • They help to achieve compliance with many legal & regulatory requirements

Document Signing Products Coverage

Corporate Digital Signatures

Enabling a corporate or role-based digital signature to be applied by business applications using server-held keys and certificates.

Server-created user Digital Signatures

Enabling end-users to sign using unique keys held securely on a server, typically generated and certified during a web registration process.

Client-side user Digital Signatures

Enabling end-user document signing within your web applications, using signing keys held on the desktop or within a smartcard or secure download of roamed signing credentials

Desktop PDF document signing application

Enables the creation and digital signing of PDF documents. Full end-user control over digital signature location and appearance. Uses locally held signing keys /certificates

Products

PDF Sign&Seal

A Windows only application aimed at providing easy PDF creation, digital signing, certifying, time-stamping, verifying and DRM protection

Desktop File signing application

Full-standalone desktop application for digital signing and encrypting any type of file, using locally held digital signing keys within the desktop or smartcard

Products

File Sign&Seal

A Windows only application aimed at providing easy singing and encryption of any file type. Able to protect multiple files and folders.

Local language Support

For web applications, ADSS Server expects the browser pages to be created by application developers using local language that is suitable for the business purpose and the end-users. GoSign Professional Applet GUI is fully multi-lingual. Similarly local language support is available for PDF Sign&Seal by working with our local partners.

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Ascertia is a global provider of Digital Signature products and solutions that enable trust within electronic workflows. Organisations can now safely cross the final hurdle in migrating old paper-intensive approval processes to the new secure digital world. Ascertia’s Digital Signing products are designed to be easy to integrate and use in a range of business scenarios.
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