Online Electronic Signature made easy!
Getting a document to be signed-off or approved is a crucial part of any business, be it a sales contract, claim forms, internal HR policy documents or any other type of document which needs to be agreed/approved. In today’s economic climate the traditional inefficient paper-based approach of manually sending, signing, tracking and storing of documents has become a major cost burden for organisations.
Organisations today are also facing a variety of pressures to provide enhanced security of data, better accountability, traceability and audit to ensure compliance with local legislation, regional directives and market expectations.
Strong electronic identity and electronic signature service are available to meet the above demands but to date have not been packaged effectively to offer a simple to use, immediate solution, with strongest advanced security and ability to sign-off documents anytime from anywhere.
Ascertia Docs is a brand new online electronic signature service which is culmination of Ascertia’s many years of expertise in advanced electronic signature technology – as explained below it is a unique cloud-based application for full automation and control of the sign-off workflow process.
Ascertia Docs relies on Ascertia ADSS Enterprise Server and Ascertia Go>Sign Applet.
How Online Electronic Signature Service Works?
Ascertia Docs works in three simple steps:
Upload
Firstly the document owner uploads the document, which can be in PDF or various office document formats. The document can be converted into PDF/A for long-term accessibility.
Share
The document owner identifies who needs to sign the document by dragging and dropping “sign here” blank fields within the document. The order of each signer is defined, as well as the permitted access rights (e.g. ability to download the document locally, printing etc.). Once prepared, the document owner shares the document. Ascertia Docs automatically notifies the first signer via email that the document is ready for their sign-off.
Sign
Each collaborator (i.e. signer), reviews the document within the secure Go>Sign Applet viewer and signs within the blank field reserved for them. Ascertia Docs then notifies the next signer and so on. The original document owner is notified when the workflow process has completed.
Ascertia Docs has been designed to be compliant with a range of electronic signature legislation and regulatory frameworks, including EU law (EU Directive for Electronic Signatures), US Electronic Signatures in Global and National Commerce Act (E-Sign), The Health Insurance Portability and Accountability Act (HIPAA), 21 CFR Part 11(a regulation governing the use of electronic signatures within the pharmaceutical industry) and others. A legal statement can be shown to the user before electronically signing using Go>Sign Applet to ensure the user understands the implications of their electronic signature.
You can use Ascertia Docs within your internal cloud or as part of your managed service offering to multiple end-users and enterprises. Ascertia Docs is available as a hosted service (Software as a Service, SaaS) or alternatively you can host it yourself by licensing the software from us.
Need even more details, if so check out our detailed features page by clicking Electronic Signatures Features or watch our Electronic Signature online demos. Alternatively request a free trial account on Ascertia Docs here and start creating online Electronic Signatures today!